Field Observation Reports by Consultants Using OPMIS

Field Observations by consultants can be created through the OPMIS in the interest of organizing and tracking the resolution of any deficiency that is reported by a consultant.  In this example, our Building Envelope Commissioning Agent, WJE, uses our OPMIS to document and track their building envelope field observations.  The contractor has the option of printing the individual field report item or run a report to list all the issues that need to be resolved.  From the OPMIS, the report is printed with the consultants logo on it as an official document.  Please use the following link if you would like to view the actual report.

OPMIS Implementation Examples

Field Report Created with OPMIS

Field Report Log

Dashboards, Powerfull Tool to Illustrate Overall Status of RFI's, Submittals, PCs etc.

When all the Program Management Information is centralized by the Owner, the PMIS dashboard becomes a very powerfull tool for the Owner's Project Manager and the entire project team to check the overall status of RFI's, Submittals, PCs, etc.  Dashboard is where everyone can see if the RFIs, submittals, etc are being resolved in a timely manner.

As we all know, delays in responding to RFIs, approving submittals and timely resolution of change orders, increase the owner's risk to project delays and claims.  An accumulation of RFIs that are late in being responded to is a clear indicator of a potential risk for a project delay claims and additional cost. 

The OPMIS is a great tool for the Owner to clearly know the status of all the construction projects and better manage the potential risks of delay and claims. As we all know, "you cannot manage what you do not know." OPMIS clearly reports the status of all the project issues and allows the Owner's project managers to be more efficient and effective in managing construction projects by easily providing access to all the project data and documents.

Examples of other dashboards that we have recently created can be found in the following link. 

P.S.  Happy Holidays and Happy New Year.

OPMIS Dashboard Examples

Value of PMIS by Charles Thompsen

"A PMIS provides information so the team has a common understanding of the facts: a prerequisite for collaboration.  It's the cheapest way to gather information because it's only done once.  And it's the most reliable way to host information because many eyes scrutinize centralized data and mistakes are most likely to be found and corrected.  It the first line of defence against political against political or legal attack. It's clear window into the project that leaders can use instead of relying on delayed or biased reports filtered though layers of management.  It improves performance because it measures it; it's a report card for both team members and management.  And most important, it educates the team and makes better managers it tells a true stories."


At UTSW, the VP of Facilities Management, the COO, Assistant VP of Business Affairs and his assistant have access to the PMIS software.  We also provided access to our internal and external auditor .  Our goal is to make the projects and our department transparent and make project related information readily available to administration. 

Please use the following link to view the entire article.
OPMIS Publications

Maximizing the Benefits of BIM with Owner's Program Management Software

The following case study written by e-Builder provides an overview of how we are using our PMIS to manage the BIM files.  To view the case study, please use the following BIM folder link.  Maximizing the Benefit of BIM with Online Project Management Software

BIM at UTSW Webinar on Youtube

PMIS by Charles Thomsen

The Program Management Information System written by a Charles Thomsen provides a good overview, benefits and challenges in implementing a PMIS.  Below is the link to the article. 

PMIS by Charles Thomsen

UT Southwestern Medical Center CIP PMIS Use

The following are the typical modules that we use at UT Southwestern on all of our projects.

1. Cost Module: Track budget, commitments, expences, change orders.
2. Document Modules-Centralize project files which includes drawings, shop drawings, correspendence, etc.
3. Work Flow Forms-Forms to track all the issues which inlcude Project Issues, RFI, Buyout Recommendations, Cx inspections, Inspections, OCIP forms, etc.
4. Submittals Module: Used by the contractor for submitting shop drawings to A/E for review.
5. Schedule Module: Schedule is used to create cashflows.
6. Contact Module: All contacts are added to the data base.  Contractor is allowed to add their own contacts.
7. Process Module: Process change orders and budget revisions.

The following link provides access to our monthly reports that confirms how we are using the PMIS.  As you will notice, the number of issues and other data that is being tracked in the PMIS is extensive.  Without the PMIS, we would be counting on e-mails and excel spreadsheets to keep track of all the project related information and issues. 

UTSW PMIS Report